Once grades are entered in Self-Service by faculty and verified by the Registrar’s Office. This process will then stamp the student record with the grade they received for the term. All inquiries regarding student records should be directed to the Registrar’s Office.
Grade Appeal
Students are encouraged to speak to the instructor first, before submitting a formal appeal. If after speaking with their instructor the student would still like to appeal their grade for the semester, they must complete the Grade Appeal form on the website. The completed form must be submitted to the Registrar’s Office no later than twenty working days after the beginning of the succeeding semester in which the student received his/her grade.
Dual Credit grade appeals must follow the Early College Academic Appeal process. For more information, visit cei.edu/early-college.
Grading System
Grades reflect the ability of each student to meet the performance objectives required to complete the program. Letter grades are given with the following equivalents:
| Grade |
Points |
Percentage |
| A |
4.0 |
93% - 100% |
| A- |
3.7 |
90% - 92% |
| B+ |
3.3 |
87% - 89% |
| B |
3.0 |
83% - 86% |
| B- |
2.7 |
80% - 82% |
| C+ |
2.3 |
77% -79% |
| C |
2.0 |
73% -76% |
| C- |
1.7 |
70% - 72% |
| D+ |
1.3 |
67% - 69% |
| D |
1.0 |
63% - 66% |
| D- |
0.7 |
60% - 62% |
| F |
0.0 |
0% -59% |
*Except 1/7/1998 - 12/12/2003 when (D) = 0 points
Figuring GPA (Grade Point Average)
Students wishing to check their grade point averages should use the following formula:
- GP x CR = GP + GP = TGP/CR
- Per credit grade point (GP) equivalent multiplied by number of credits (CR) per class = grade points (GP)
- Add individual grade points (GP) together = total grade points (TGP)
- Divide by grade points (GP) by number of credits (CR) taken = GPA
For example, if a student receives a grade of B in BIOL 227 and a grade of C in SOC 101 :
- BIOL 227 : (B) 3.0 x 4 credits = 12.0 grade points
- SOC 101 : (C) 2.0 x 3 credits = 6.0 grade points
- 12.0 + 6.0 = 18 grade points ÷ 7 credits = 2.57 GPA
Other Grade Descriptions
The following are not included in the calculation of GPA: S, AU, W, CH, P.
AU (Audit): Students may audit a course if there is available space in the course and they pay the full tuition and fee for the course. Students taking a course for “no credit” need not complete the assignments or exams used to determine grades. The intent to audit a course must be stated before the add/drop period ends. Audited courses are not counted as part of a student’s enrollment status and students cannot receive financial aid for audited courses. Audited courses will be recorded on transcripts as (AU) and “0” credit.
CH (Challenge Courses): Some CEI courses may be challenged. In order to challenge a course permission of the instructor, department chair, and dean must be sought and granted. The fee associated with the cahallenge exam is $15 per credit. Depending on the course, additional fees might be charged. The student will be required to pass a comprehensive test for that course with a minimum grade of (C).
CIP (Course in Progress): Used for current term courses where the final grade has not been submitted and verified.
P (Pass): All work completed in a satisfactory manner of C- or higher.
S(Satisfactory): High enough entrance exam score. Ex. CLEP and AP
W (Withdraw): Student withdrew from school prior to last day to withdraw without penalty according to official CEI calendar. No credit will be awarded.
IC (Incomplete): The faculty member and student will complete an IC contract. If the student does not complete the course in the time designated on his/her contract, the grade will automatically revert to an F, and the student must repeat the course in order to receive credit.
Students are eligible for IC grades if they meet all of the following criteria:
- The student is maintaining a passing grade of (C) or above
- The student has completed more than 50% of the course
- The instructor judges the student’s inability to complete the course due to legitimate unforeseen causes
- When course work can be completed without further attendance in the classroom and/or lab
The instructor must indicate on the contract what course requirements the student has left to complete. A copy of the contract is kept on file as part of the student’s record with the Registrar’s Offcie. An instructor may determine that an earlier completion date is advisable. If the incomplete course is a prerequisite for a subsequent course, registration will not be possible until the prerequisite is successfully completed. Deadline for IC forms to be submitted to the Registrar’s Office is the same date as final grades due date.
The student is responsible for completing all outstanding course requirements and for working with the instructor to initiate the grade change. An (IC) is calculated as an (F) until all course work is complete, and may impact federal financial aid eligibility. If the student receives a grade of (IC) they will have until mid-semester of the subsequent semester to complete the course.
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