Dec 11, 2024  
2024-2025 Catalog 
    
2024-2025 Catalog

Business Office


Room 309, Christofferson Building (3) 

Payment of Tuition and Fees

Students enrolling in courses at CEI incur a debt to the College upon registration. Payment in full or satisfactory payment arrangements for each semester is due on the tuition and fee deadline each semester, as published on the CEI calendar. Students are liable for all charges whether they attended the class or not.

Students can pay their tuition and fees, and other applicable charges online through CEI Student Self-Service using a credit card, debit card or ACH payment. Payments can also be made in person at the Cashier Window in Building 3 or by phone during normal business hours.

Students are responsible for knowing the tuition and fee deadline and paying by the due date. To avoid any unforeseen complications, students should not wait until the last minute to pay.

Students are responsible for paying all charges not covered by financial aid, scholarship, sponsor, and/or employer.

Tuition and Fee Payment Plan

Students may elect to pay for tuition and fees through an authorized payment plan, available for Spring, Summer, and Fall semesters. Students must enroll in a new plan each semester. Payment plan enrollment must be completed prior to the tuition and fee deadlines for each term to prevent possible registration cancellation. A down payment of the tuition balance and a non-refundable enrollment fee are required at the time of enrollment.  A late payment fee will be charged for payments not received by the payment plan installment due dates. Students can enroll in a Payment Plan online through CEI Student Self-Service.

Sponsor Billing (Third Party)

The following sponsor payment conditions apply:

  • Sponsorship forms must be received by CEI by the tuition and fee deadline.
  • Students receiving financial assistance from an external organization should ensure the agency is aware of the payment deadlines and present a sponsor form supplied by the sponsor organization to the CEI Cashier Office by the tuition and fee deadline.
  • Organizations submitting student tuition payments may mail a company check made payable to College of Eastern Idaho, Attn: Business Office, 1600 S. 25th E, Idaho Falls, ID, 83404.  Be sure to identify the student and the term being paid.
  • If a student’s sponsor fails to pay charges upon receipt of the bill, the student will be responsible for all charges.

Financial Aid

Financial aid awards are automatically applied towards tuition and fees. If financial aid funds are less than the amount owed to CEI, payment or satisfactory payment arrangements are expected by the payment due date published on the CEI calendar each semester. If financial aid funds exceed the amount owed to CEI, a refund will be issued to the student.

Any student receiving financial aid from CEI and/or other sources must ensure that they have completed all required documentation and accepted aid online prior to the tuition and fee deadline.

Drop for Nonpayment

Students who have not paid all their tuition and fees or have not completed a Payment Plan Agreement by the due date, will be dropped from all courses. A $50 re-registration fee will be required before registering again. Be advised there is no guarantee the same courses will be available.

Delinquent Accounts

If the student’s account is delinquent, their registration may be canceled and their student file put on hold. If the student is indebted to the college (e.g., insufficient fund checks, library fines, coverall fees, lab fees, etc.), they will not be eligible to receive an official transcript, certificate, degree, affidavits, or verifications. Students with an outstanding balance will not be allowed to register for future courses until the balance is paid in full.

Outstanding Debt owed to the College may be assigned to a collection agency for recovery. If that occurs, the collection agency may assess additional collection fees and costs, which may include a fee calculated on a percentage not to exceed 33% of the outstanding Debt.

Returned or Non-sufficient (NSF) Payments

In the event a check or ACH payment is returned from the bank due to non-sufficient funds, the student will be notified and assessed a charge of $20. The charge will be entered against the student’s account, a hold placed on all records, until payment is resolved with guaranteed funds such as: a money order, cashier check, certified check, traveler’s check, or cash. If the debt is not paid in a timely manner the student account will be considered delinquent.

Tuition and Fee Refunds for All Courses

Refund of tuition and fees is based upon the date of notification of withdrawal.

Tuition and fee refunds will be made as follows, using the first official day of the semester or session as the starting date:

Week of Withdrawal Refund Percentage
Prior to first (1st) day of term 100% of tuition and fees
First (1st) week 100% of tuition
Second (2nd) week 50% of tuition
Third (3rd) week 25% of tuition
After the third (3rd) week No refund
First (1st) week of module course 50% refund
After the first (1st) week of module course No refund

Miscellaneous fees are non-refundable after the term starts with the exception of canceled courses.

These fees are set by the respective division.

8-Week Classes (Block A, Block B, and Summer) are not module courses.

A $10 administration fee will be charged to process a total withdrawal. Students are responsible for all tuition and fees associated with withdrawn courses. Students are responsible for withdrawing from classes they do not intend to complete. Students who do not withdraw before the 100% refund deadline, are still liable for all charges whether they attended the class or not.

Financial aid recipients may be required to repay some or all financial aid upon withdrawal, depending on the type of aid received, the documented last day of attendance, and applicable rules and regulations governing financial aid. Refunds will first be used to offset any financial aid owed.

The refund policy is not changed for late registrants. CEI reserves the right to deduct from the refund any outstanding bills to the extent allowed by federal regulations.

Workforce Training and Continuing Education (WTCE) refunds are program specific.  Please refer to WTCE for the refund procedure for each class.

For tuition and miscellaneous fees see Tuition/General Fees and Miscellaneous Fees 

Refund Process

Students may choose to receive refunds either by check or by direct deposit (eRefunds) into the bank of their choice.  If the student does not sign up for eRefunds, the refund will be issued as a check and mailed to the address on file at CEI.

Direct Deposit

Refund by eRefund (direct deposit) to the student’s bank account is the most convenient way to receive student account refunds. To set up direct deposit, a bank routing and account number must be used.

To enroll in eRefund follow these steps: 

  • Log in to CEI Student Self-Service Student Finance tab.
  • Click “Make a Payment” and continue to Payment Center.
  • In the Payment Center click the “Electronic Refunds” option.
  • Complete the verification process and provide your bank account information.
  • If the bank account information entered is not valid, a paper check will be mailed.

After CEI generates an eRefund to the financial institution, it may take 3-5 business days for the refund to appear in the student’s bank account.

Paper Check

For students not enrolled in eRefund a paper check will be mailed to the address on file. Students electing to receive paper checks should ensure that their current mailing address is up to date.

Additional Information:

  • If a student has eRefund set up and would prefer to receive a check, they should delete their eRefund account.
  • If a student made a payment with a credit card and is eligible for a refund, CEI will first attempt to refund the original payment method. If unsuccessful, the refund process mentioned above will be followed.
  • If a student has switched bank accounts or banks, they should update their bank account information in the Payment Center.

Lost, Missing, or Destroyed Checks

Students who were issued a refund check and have never received the check, lost the check, or destroyed the check by mistake may request a replacement check. Replacement checks can only be issued after 10 business days from the date of the original check. Students requiring a replacement check may request one at the Cashier Window in Building 3. Students must present a valid form of ID when requesting a replacement check. A $25 charge will be applied for replacement checks.

Unclaimed Funds

If a student does not claim a refund that has been issued, the disbursement will be voided and the funds returned to the appropriate federal or state agency. CEI will make an attempt to contact the payee before funds are returned to the Department of Education or escheated to the State of Idaho.  The attempt to contact may be sent to the student’s CEI email and/or regular mail to the address on file at the time of attempt.  It is the student’s responsibility to monitor their CEI email for notifications and have a current address on file at CEI.

Returning Unclaimed Title IV Refunds

Federal regulations require students to cash a federally funded refund check (Title IV Funds) within a timely manner. Please note, all refund checks expire 120 days (four months) from the issue date of the check. If a refund check is never cashed or deposited, CEI must return the funds to the Department of Education within 240 days of the original refund issue date. CEI will cancel the check and the funds will be returned to the loan or grant program that created the credit balance.